Privacy Policy

Effective: December 18th, 2024

This Privacy Policy (the “Privacy Policy”) serves to inform you of our policies and procedures regarding the collection, use and disclosure of the information we receive when you access and use the website (the “Site”), services, software, mobile applications, content, and all other products and services (all of the foregoing collectively, the “Services”) owned, controlled or offered, directly or indirectly, by Ovation Ventures, Inc. (together with its subsidiaries and affiliates, “Ovation”, “we,” “our” or “us”).  This Privacy Policy applies to all products and services of Ovation, whether constituted under the Paperwork brand or Ovation brand. Ovation believes that the privacy of its users is paramount and strives to use Personal Information (as defined below) only in ways outlined in this Privacy Policy.  The Privacy Policy is incorporated by reference into our Terms of Service (the “Terms of Service”). Any terms used herein and not defined will have the meanings given to them in the Terms of Service.  By using the Services, you hereby warrant and represent that you have read, understand and agree to this Privacy Policy and the Terms of Service, that you are a resident of the United States and that you are over 18 years of age.  PLEASE DO NOT USE, INSTALL OR ACCESS THE SERVICES IF YOU DO NOT AGREE TO THIS PRIVACY POLICY.

What We Mean by Personal Information

For purposes of this Privacy Policy, “Personal Information” means any information from or about a person that either identifies that person directly or that makes that person identifiable when it is combined with other information from or about that person from any source.

Information We Collect

Information You Provide To Us

When you use the Services or otherwise communicate with us, we collect information that you provide to us directly.  For example, we collect information in the following circumstances: you (i) use our mobile apps or visit the Site, (ii) register for the Services or create an account or profile or accept the creation of an account or profile on your behalf (an “Account”), (iii) access the Services through social networking sites or third party services, (iv) subscribe to company-generated content such as newsletters, emails which may contain analysis or recommendations or product promotions, or educational content; (v) purchase a product or service on the Site or in our mobile apps; (vi) invite your friends to join the Services, “share” the Services on social networking sites or perform other similar actions; (vii) request technical or customer support; (viii) otherwise use our mobile apps or online Services where Personal Information is required for such use and/or participation, (ix) when you sign up for company notifications, and (x) when you contact us via the Site or when you otherwise communicate with us.  You can choose not to provide information that is requested of you by us; however, this may limit your ability to use or access the Services.

The information you provide to us directly may include, without limitation, the following information that may, alone or in combination with other data, constitute Personal Information:

• Information you provide in connection with using the Services for document storage and categorization (including, but not limited to, uploading personal documents to use the Services, responding to surveys regarding your documentation, adding a Joint Account Holder to your Account), including your name, e-mail, mobile phone number, date of birth, address, photographs, videos, zip code, username, password, government-issued identification numbers, biometric information, geolocation data or other information you provide to us about your health or life status, such as health conditions or treatments; 

• Information you provide in connection with completing a transaction or purchase on the Site (including purchasing a subscription plan), including your name, e-mail, mobile phone number, date of birth, state of residency, United States residency status, zip code, username, password, government-issued identification numbers, and credit card or other payment information; 

• Information you provide related to your financial data, such as information about your assets and debts, including bank account information, credit card information, brokerage information; real estate information such as properties owned and mortgaged, tax information including tax returns and filings and any other information you decide to provide;

• Information you provide in connection with your legal, financial and estate planning, such as your wills, trusts, health care directives, burial wishes, funeral plans and insurance information such as life and disability insurance, and any other information you decide to provide;

• Information you provide us regarding your specific life circumstances, such as your marital and employment status, information regarding your dependents and any other related information you decide to provide;

• Information you provide via email, through the “Contact” section on the Site or by using the contact details listed on various parts of the Site, including your name, e-mail, mobile phone number; Emergency Contact information and/or Joint Account Holder information for any person or entity you add to the Services in connection with your use of the Services, and any other information you decide to provide;

• Information you provide from your mobile device, including (i) access or permission to certain features such as your mobile device’s WiFi, Bluetooth, Photos, Videos and Files. and (ii) device information such as your mobile device ID number, model, and manufacturer, version of your operating system, phone number, country, location, and any other data you choose to provide.

• Information you provide from third parties, such as Personal Information or network friends, if you connect your Account to the third party and grant us permission to access this information;

• Information you provide in order to subscribe to our newsletters and updates, including your email address, the topic for which you wish to receive updates, or any other information you decide to provide us with (you may always unsubscribe from these emails by following the instructions included);

• If you are one of our customers, suppliers or prospects, we may process limited Personal Information in the course of our business relation with you, for example when you place an order, request a demo or vice versa. Such Personal Information may include your name, company, title, e-mail address, telephone number, address, order details, and where applicable and relevant, credit registrations and credit limits;

• Transaction and limited (non-PCI) payment data; and

• Any other information you may want to share with us, such as Personal Information related to your feedback or suggestions to us about our Services, or information you provide to us or authorize us to access or collect from a third party. 

Moreover, if you contact us, a record of such correspondence may be kept.  

Additionally, if another user refers you to us by providing us with your e-mail address, we may send you a message.  However, we will use your e-mail address only to send such other user’s message unless you otherwise affirmatively provide your information to us.

Automatically Collected Information

Most of the data we collect in and through the Site and the Services is technical in nature and is collected and processed automatically through so-called application programming interfaces, software development kits, cookies and similar software-based technologies. Alone or in combination with other data, such automatically collected data may constitute Personal Information. The data we may collect by automated means may include, without limitation:

• Device data: including, but not limited to, data on device advertising ID’s and similar hardware qualifiers, and precise location data.

• Usage data: including, but not limited to, search terms entered, pages viewed and user preferences.  

• Network and internet information: including, but not limited to, URLs, Internet Protocol addresses, bounce rates, use of spoofing, active (TCP/IP) ports, number of sessions initiated, click streams, location information and network/Wi-Fi access points.

• Transaction Information: We collect transaction details related to your use of our Services, including the type of documents uploaded to your Account and all of the information in those documents uploaded to the Account.

• Registration Forms: We use registration forms on sign up which capture Personal Information.

• Information we collect on the use of the Site via cookies: please see the “How We Use Cookies and Other Technologies” section below for more information. 

We may use, depending on the Services, (i) location based on the IP address presented by you, (ii) network-based geo-location data based on proximity of network towers or the location of Wi-Fi networks, and/or (iii) geo-location data based on coordinates obtained from a mobile device’s GPS radio and location services.  Your GPS geo-location is accessed in accordance with your device settings.  If location services are enabled on your mobile device and/or a mobile application in connection with the Services, certain of the Services will passively and automatically send location information to Paperwork in order to for us to deliver location-specific information on your device and compile your individualized timeline. Please note that disabling location service will not anonymize data already collected and uploaded to our servers.  

Google Analytics may be utilized within the Site. By using cookies, Google Analytics collects and stores data such as time of visit, pages visited, time spent on each page of the Site, the Internet Protocol address, and the type of operating system used in the devices used to access the Site. By using a browser plugin available at http://www.google.com/ads/preferences/plugin/ provided by Google, you can opt out of Google Analytics.

Information You Share on Third Party Websites or through Social Media Services

The Services may include links to third party websites and social media services where you will be able to obtain quotes for services, purchase services, post comments, stories, reviews or other information. Your use of these third party websites and social media services may result in the collection or sharing of information about you by these third party websites and social media services. We encourage you to review the privacy policies and settings on the third party websites and social media services with which you interact to make sure you understand the information that may be collected, used, and shared by those third party websites and social media services.

In particular, we collect information from other companies and associate that with the information we collect about you. For example, in connection with your creation of an Account, we may collect information about you from identity verification services. Furthermore, if you link any of your third party accounts e.g. your Apple account, social media accounts or financial accounts to the Services, we may collect information from the providers of those accounts, including your contact list, social media profile information, social media feed information, interest rates, account balances, and transaction history. [If you add any information about real estate you own to the Services, we may automatically look up and provide you the value of your real estate as reflected by certain third party real estate valuation services.]

How We Use Cookies and Other Technologies 

Some of the features on the Site and the Services require the use of “cookies” - small text files that are stored on your device’s hard drive. We use cookies to measure which pages are being accessed, and which features are most frequently used. This enables us to continuously improve the Site to meet the needs of our visitors.

The following sets out how we may use different categories of cookies and your options for managing cookie settings:

We and our service providers may also use “pixel tags,” “web beacons,” “clear GIFs,” or similar means in connection with the Services and HTML-formatted email messages to, among other things, track the actions of users, to determine the success of marketing campaigns and to compile aggregate statistics about Site usage and response rates. Our advertisement partners may use a “pixel tag” to collect anonymous information about your visits to the Site and to other websites, and they may use that information to target advertisements for goods and services. This information is collected anonymously, in a manner that does not personally identify you.

Use of Collected Information

We use the information you provide to us for the following purposes: 

• to personalize your experience, 

• to assist you in purchasing financial and other products and services that may be relevant to you,

• to conduct analysis so that we may provide you with personalized insights, guidance and recommendations specific to your circumstances,

• to link your Account with other Joint Account Holders, 

• to provide you with user-to-user communications, 

• to contact or otherwise engage with your Emergency Contacts in case of your incapacity or death, 

• to provide to you Service announcements or inform you of new releases and features, 

• to provide you with further information and offers from us or third parties that we believe you may find useful or interesting, such as newsletters, marketing or promotional materials, 

• to perform tasks on behalf of and according to instructions of a third party, such as payment processors, third party-service providers or our advertising partners, 

• to further our legitimate interests in providing the Services, including without limitation to collect and remit payment for paid features, 

• to administer your use of the Services and any Accounts you may have with us, 

• to enforce our Terms of Service, 

• to resolve any disputes between users of the Site or between such users and us and provide customer service, 

• to comply with a legal requirement or process, including, but not limited to, civil and criminal subpoenas, court orders or other compulsory disclosures; 

• to further our legitimate interest in protecting our rights, property, or safety and the rights, property and safety of the Services, our users or the public, 

• to contact you to obtain feedback from you regarding the Site and the Services, 

• verify your identity, 

• run a credit check on you, and 

• carry out any other purpose described to you at the time the information was collected. 

In addition to the purposes described above, we use the information collected automatically to (i) to further our legitimate interests in monitoring and analyzing the use of the Services and for the technical administration of the Site, (ii) improve the Site and the Services, (iii) generate and derive useful data and information concerning the interests, characteristics and website use behavior of our users, and (iv) verify that users of the Services meet the criteria required to process their requests. We and or our advertising partners may use demographic and geo-location, as well as information logged from your hardware or device, including data such as IP address, device model and ID, MAC address, operating system, application usage data, device time zone, region and language, and click ID, to ensure relevant advertising is presented within the Services.  

Third Parties We Share Personal Information With

We may disclose Personal Information you provide to us or that we collect automatically on the Site and in and through the Services with the following categories of third parties:

• To the extent required to complete your purchases of services or products through the Services (e.g. life insurance policies), we may share the personal information you provide to us with our third party partners that provide these services and products;

• Service providers helping us deliver and develop the Services, such as web hosting and data storage service providers, statistical analysis service providers, marketing service providers, communications service providers, identity verification service providers, payment processors and fraud prevention service providers (such service providers are only allowed to use Personal Information disclosed to them for the purpose of providing us the services and for no other purposes);

• Our advertising partners in compliance with applicable law; 

• Public authorities, such as law enforcement, if we are legally required to do so or if we need to protect our rights or the rights of third parties; and

• Our subsidiaries and affiliates; or a subsequent owner, co-owner or operator of the Site and/or the Services and their advisors in connection with a corporate merger, consolidation, restructuring, the sale of substantially all of our stock and/or assets, or in connection with bankruptcy proceedings, or other corporate reorganization, in accordance with this Privacy Policy.

Links to Other Websites

We frequently make content or services from other websites available to you from links located on the Site. We may present links in a format that enables us to keep track of whether these links have been followed. In addition, you may opt to link your Account to your social media account or other accounts, such as your Apple account or financial accounts, in accordance with your Account settings (which you may change at any time) and respective policies of these third parties. This Privacy Policy applies only to the Site and the Services. We do not exercise control over third party services or other websites that provide information, or over banners, other advertisements or links from within the Site or the Services. Your interactions with these third party services are governed by the privacy policy of the company providing it. These other sites and services may place their own cookies or other files on your computer’s browser, collect data or solicit Personal Information from you. Other websites and services follow different rules regarding the use or disclosure of the Personal Information that you submit, and the collection and use of such information and access of any third party websites are subject to such third party’s privacy policy. We encourage you to read the privacy policies and other terms of such third parties before using their services.

Security

We understand the importance of privacy and security of Personal Information to our users and have made them a priority.  Ovation uses a variety of industry-standard security technologies and procedures to help protect Personal Information about you from unauthorized access, use, or disclosure and trains Ovation employees on privacy and security issues. However, we cannot guarantee that unauthorized third parties will never be able to overcome those measures or use your Personal Information for improper purposes, and we do not promise that Personal Information about you or private communications will be protected from unauthorized disclosure or use. 

Policy for Children

We do not knowingly collect personal information from children under 13 years of age.  Our Services are not directed to children under the age of 13 and children under 13 are not permitted to use the Services.  If we become aware that we have unknowingly collected personal information from a child under the age of 13, we will make commercially reasonable efforts to delete such information from our database.  If you are a parent or guardian of a child under the age of 13, and you believe that your child has provided us with personal information, please contact us at info@paperwork.co.

Do Not Track Signals and Similar Mechanisms

Some web browsers transmit “do-not-track” signals to websites. Because of differences in how web browsers incorporate and activate this feature, it is not always clear whether users intend for these signals to be transmitted, or whether they even are aware of them.  We currently do not take action in response to these signals.

Managing Your Privacy

We keep your data on your behalf and for your benefit. You can correct or terminate and delete your Account information by following the instructions on the Services or by e-mail at info@paperwork.co, which you may also access for further assistance and questions regarding the Privacy Policy or for a copy of your Account data. If you cancel your Account or request us to delete your information, Ovation will limit its access to Personal Information to perform what is requested by you and will delete information accessible to Ovation within 21 (twenty-one) business days.

California Residents

California Civil Code Section 1798.83 requires certain businesses that share customer Personal Information with third parties for the third parties’ direct marketing purposes to respond to requests from California customers asking about the businesses’ practices related to such information-sharing. We currently do not share or disclose your Personal Information to third parties for the third parties’ direct marketing purposes.  If we change our practices in the future, we will implement an opt-out policy as required under California laws.

Furthermore, subject to certain exemptions, California residents have the following rights with respect to Personal Information we may have collected about them: 

Requests to Know

You have the right to request that we disclose: 

• The categories of Personal Information we have collected about you;

• The categories of Personal Information about you we have sold or disclosed for a business purpose;

• The categories of sources from which we have collected Personal Information about you;

• The business or commercial purposes for selling or collecting Personal Information about you;

• The categories of Personal Information sold or shared, if any, about you, as well as the categories of third parties to whom the Personal Information was sold, by category of Personal Information for each party to whom Personal Information was sold; and

• The specific pieces of Personal Information collected.

You may submit a request to know to us via email at info@paperwork.co. The delivery of our response may take place electronically or by mail. We are not required to respond to requests to know more than twice in a 12-month period.

We do not sell, and have not in the prior 12 months sold, Personal Information about California residents. Therefore, we have not included a “Do Not Sell My Personal Info” link on our Site. If our practices change, we will update this Privacy Policy and take any other necessary action to comply with applicable law. We do, however, disclose Personal Information for business purposes as described in the “Third Parties We Share Personal Information With” section above.

Requests to Delete

You have the right to request that we delete any Personal Information about you that we have collected. Upon receiving a verified request to delete Personal Information, we will do so unless otherwise required or authorized by law. You may submit a request to delete Personal Information via email to info@paperwork.co.

Authorized Agents

You may designate an authorized agent to make requests on your behalf. You must provide an authorized agent written permission to submit a request on your behalf, and we may require that you verify your identity directly with us. Alternatively, an authorized agent that has been provided power of attorney pursuant to Probate Code sections 4000-4465 may submit a request on your behalf.

Methods for Submitting Consumer Requests and Our Response to Requests

You may submit a request for access and requests to delete Personal Information about you via:

• via email at info@paperwork.co.

Upon receipt of a request, we may ask you for additional information to verify your identity. Any additional information you provide will be used only to verify your identity and not for any other purpose.

We will acknowledge the receipt of your request within 10 days of receipt. Subject to our ability to verify your identity, we will respond to your request within 45 days of receipt. If we require more time (up to 90 days), we will inform you of the reason and extension period in writing.  In order to protect your privacy and the security of Personal Information about you, we verify your request by utilizing two factor authentication to confirm your identity. 

Any disclosures we provide will only cover the 12-month period preceding the verifiable consumer request's receipt. The response we provide will also explain the reasons we cannot comply with a request, if applicable.

We do not charge a fee to process or respond to your verifiable consumer request unless it is excessive, repetitive, or manifestly unfounded. If we determine that the request warrants a fee, we will tell you why we made that decision and provide you with a cost estimate before completing your request.

The Right to Non-Discrimination

You have the right not to be discriminated against for the exercise of your California privacy rights described above. Unless permitted by the CCPA, we will not:

• Deny you goods or services;

• Charge you different prices or rates for goods or services, including through granting discounts or other benefits, or imposing penalties;

• Provide you a different level or quality of goods or services; or

• Suggest that you may receive a different price or rate for goods or services or a different level or quality of goods or services.

International Transfers of Personal Information

Paperwork is based in the United States.  As a result, Personal Information that we collect in and through the Services and on the Site may be transferred to our U.S. offices. In addition, we may work with third-party service providers in the U.S. and in other countries to support our business activities. Thus, Personal Information may be transferred to, stored on servers in, and accessed from the United States and countries other than the country in which the Personal Information was initially collected. In all such instances, we use, transfer, and disclose Personal Information solely for the purposes described in this Privacy Notice and in compliance with applicable laws.

Data Retention

We keep Personal Information related to your Account for as long as it is needed to fulfill the purposes for which it was collected, to provide our services, to deal with possible legal claims, to comply with our business interests and/or to abide by all applicable laws. Thereafter, we either delete Personal Information about you or de-identify it. Please note that even if you request the deletion of Personal Information about you, we may be required (by law or otherwise) to retain the Personal Information and not delete it. However, once those requirements are removed, we will delete Personal Information about you in accordance with your request.

Changes to the Privacy Policy

Our security and Privacy Policy are periodically reviewed and enhanced as necessary. This Privacy Policy might change as we update and expand the Services. You can tell when this Privacy Policy was last updated by reviewing the Last Updated-legend on top of this page. If there are material changes, we will endeavor to notify you of these changes by email, but will not be liable for any failure to do so. We also encourage you to review this Privacy Policy periodically. If you do not understand any of the terms or conditions of any of our policies, you may inquire regarding the same via email at info@paperwork.co. Your continued use of the Services after any change in this Privacy Policy will constitute your acceptance of such change.

Contacting Us

If you have any concerns or questions about this Privacy Policy, please contact us at info@paperwork.co.